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Elementary School Office Assistant
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SALARY RANGE: $18.00 - $20.00 Hourly
JOB SUMMARY
The Office Assistant, a full-time position in the Elementary School, supports the Principal’s Administrative Assistant by responding to all incoming phone or in-person inquiries, management of student attendance and the student lunch program, record-keeping, management of responses to special school events and activities, and other clerical tasks. The position includes serving as the elementary office liaison with the student Records Office.
ESSENTIAL DUTIES AND RESPONSIBILITIES include but are not limited to the following. Other duties may be assigned by the Principal or the Principal’s Administrative Assistant.
Daily Responsibilities:
- Unlock and lock all Wilcox Office and restroom doors.
- Supervise kindergartners through second graders in the dining room from 7:00-7:30am.
- Greet all students, parents, and visitors to the office. Provide assistance when needed.
- Respond to all incoming phone inquiries and emails and assist in answering questions.
- Manage student attendance in myPueo. Contact faculty and parents if needed.
- Respond to faculty requests regarding facility requests and general questions.
- Assist with photocopying or laminating needs from faculty.
- Assist with recess supervision when a recess supervisor is absent.
- Assist with maintaining the cleanliness and organization of the office.
- Supervise lunch in the dining room.
- Assist with faculty/staff lunch orders from Sodexo when needed.
- Assist in the morning and afternoon autolines.
- Regular and predictable attendance at work.
- All other duties as assigned.
Weekly/Monthly Responsibilities:
- Organize and manage the student lunch program in collaboration with the Sodexo Manager.
- Print monthly Sodexo menu and distribute it to classrooms.
- Coordinate bus transportation and lunch needs (if any) related to field trips.
- Prepare a monthly birthday list for students, faculty, and staff; they are announced each week. Give list to the principal and 5th Grade Character Education teacher.
- Prepare student volunteer schedule to help with the clean-up of the dining room.
- Assist with school events, including managing RSVP lists and completion of facility requests.
Beginning/End Of Year Responsibilities:
- Collect and organize faculty and staff keys at the end of the school year.
- Create student rosters prior to the start of school and provide access to teachers.
- Create student placards for the vehicles and mail them to parents prior to the start of school.
- Coordinate the ordering of school lunches with the Sodexo Manager at the beginning of the school year.
- Assist with the school supply distribution to the classrooms.
- Update and distribute the evacuation and campus maps.
- Maintain and update the photo wall master list. Coordinate the placement of photos with FMS.
School Activities/Events
- The Preschool and Elementary, in conjunction with Na ?Ohana Pueo, schedule many events throughout the school year. Work with the Community Engagement Specialist to plan various PS/ES events; e.g. Hikina Pueo, Spooktivity, Kupuna Day, etc.
- Support from the Office Assistant includes, but is not limited to the following tasks
- Prepare activity proposals and facility requests for events.
- Prepare/post event communication to parents via myPueo page and ES Newsletter, after the principal’s review and approval.
- Prepare labels for mailings.
- Coordinate parent volunteers for events.
SCHOOL SAFETY
- Participate in the development of a safe and healthy workplace.
- Comply with the instructions given for their own safety and health and that of others, in adhering to safe work procedures.
- Take reasonable care to ensure their own safety and health and that of others.
- Report any injury, hazard or illness immediately, to their Supervisor and Human Resources.
- Not place others at risk by any act or omission, not willfully or recklessly interfere with safety equipment.
- Act as a role model by demonstrating safe work behaviors.
- Identify, assess if necessary, and control hazards within area of responsibility.
- Ensure that equipment/supplies are properly maintained.
- Maintain relevant knowledge of safety laws.
- Mandatory reporting of sexual abuse to law enforcement or child protective services, and Human Resources. Sexual abuse includes child molestation, any actual or alleged illegal or otherwise wrongful sexual conduct with a minor, and serial sexual misconduct, any actual or alleged illegal or otherwise wrongful sexual conduct with more than one victim; and committed by or alleged to have been committed by any perpetrator who is not a student of an included entity.
PROFESSIONAL COMPETENCIES
- Demonstrating Professional Body of Knowledge: A professional demonstrates an understanding of practice area knowledge and appreciates learning more about this practice area and beyond.
- Professional as a Learner: A professional engages in career-long professional learning and ongoing critical reflection to identify opportunities for improving leadership, mentoring, and collaboration. The inherent nature of a professional staff member is a keen, lifelong passion for learning, and a deep curiosity and wonder about people, events, and places.
- Fostering Effective Relationships: A professional builds positive working relationships with colleagues, other departments, and the community.
- Establishing an Inclusive Environment: A professional creates a safe, caring environment that is inclusive of and engaging for others.
- Professional as a Leader: A professional seeks leadership opportunities.
EDUCATION And/or EXPERIENCE
Minimum requirement: Associate degree from an accredited university or college and 2 years of employment in an office setting.
Preferred requirements: Bachelor’s degree from an accredited university or college and three or more (3+) years of office experience with word processing, data entry and data management, and interactions with people.
The candidate must be people-friendly, especially with children, articulate, organized, independent, energetic, flexible, and committed to the mission and goals of Mid-Pacific.
SKILLS
Excellent verbal, non-verbal, and written communication skills, knowledge, and use of Microsoft Office (spreadsheets, labels), Excel, Pages, and Google Docs.
WORK SCHEDULE
This is a full-time, in-person, 12-month position that includes responsibilities during the summer and scheduled school breaks. This position requires 40-hour workweeks during regular work hours, Monday through Friday, 6:45 am – 3:15 pm. However, these hours may vary depending on departmental needs, deadlines, or school events. There may be occasional work on weekends or at special events for which there will be at least one week’s notice and additional pay. Flexibility to work outside of regular business hours is required.
PHYSICAL DEMANDS
The campus consists of multiple buildings on 44 hilly acres. The job may include frequent walking, including uphill and stairs. The candidate is required to talk and listen, sitting and using their hands and fingers, manipulating keys on a keyboard. The candidate is occasionally required to stand, walk, reach with arms and hands, climb or balance, stop, kneel, crouch, or crawl. Vision abilities include close vision (computer screen, reading). Must be able to lift up to 25 pounds.
MENTAL DEMANDS
Must frequently interact with children and adults, problem solve, make decisions, interpret data, organize, write, compute, plan, and clearly communicate on a daily basis.
EQUIPMENT USE
Telephone, computer, printer, photocopier, laminating machine – frequently
WORKING CONDITIONS
Indoor – frequently
Outdoor, exposure to loud noise, cold and hot temperatures - occasionally
WORK ENVIRONMENT
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EQUAL EMPLOYMENT OPPORTUNITY STATEMENT
Mid-Pacific Institute provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, marital status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
ApplyElementary School Office Assistant
SALARY RANGE: $18.00 - $20.00 Hourly
Daily Responsibilities:
- Unlock and lock all Wilcox Office and restroom doors.
- Supervise kindergartners through second graders in the dining room from 7:00-7:30am.
- Greet all students, parents, and visitors to the office. Provide assistance when needed.
- Respond to all incoming phone inquiries and emails and assist in answering questions.
- Manage student attendance in myPueo. Contact faculty and parents if needed.
- Respond to faculty requests regarding facility requests and general questions.
- Assist with photocopying or laminating needs from faculty.
- Assist with recess supervision when a recess supervisor is absent.
- Assist with maintaining the cleanliness and organization of the office.
- Supervise lunch in the dining room.
- Assist with faculty/staff lunch orders from Sodexo when needed.
- Assist in the morning and afternoon autolines.
- Regular and predictable attendance at work.
- All other duties as assigned.
Weekly/Monthly Responsibilities:
- Organize and manage the student lunch program in collaboration with the Sodexo Manager.
- Print monthly Sodexo menu and distribute it to classrooms.
- Coordinate bus transportation and lunch needs (if any) related to field trips.
- Prepare a monthly birthday list for students, faculty, and staff; they are announced each week. Give list to the principal and 5th Grade Character Education teacher.
- Prepare student volunteer schedule to help with the clean-up of the dining room.
- Assist with school events, including managing RSVP lists and completion of facility requests.
Beginning/End Of Year Responsibilities:
- Collect and organize faculty and staff keys at the end of the school year.
- Create student rosters prior to the start of school and provide access to teachers.
- Create student placards for the vehicles and mail them to parents prior to the start of school.
- Coordinate the ordering of school lunches with the Sodexo Manager at the beginning of the school year.
- Assist with the school supply distribution to the classrooms.
- Update and distribute the evacuation and campus maps.
- Maintain and update the photo wall master list. Coordinate the placement of photos with FMS.
School Activities/Events
- The Preschool and Elementary, in conjunction with Na ?Ohana Pueo, schedule many events throughout the school year. Work with the Community Engagement Specialist to plan various PS/ES events; e.g. Hikina Pueo, Spooktivity, Kupuna Day, etc.
- Support from the Office Assistant includes, but is not limited to the following tasks
- Prepare activity proposals and facility requests for events.
- Prepare/post event communication to parents via myPueo page and ES Newsletter, after the principal’s review and approval.
- Prepare labels for mailings.
- Coordinate parent volunteers for events.
SCHOOL SAFETY
- Participate in the development of a safe and healthy workplace.
- Comply with the instructions given for their own safety and health and that of others, in adhering to safe work procedures.
- Take reasonable care to ensure their own safety and health and that of others.
- Report any injury, hazard or illness immediately, to their Supervisor and Human Resources.
- Not place others at risk by any act or omission, not willfully or recklessly interfere with safety equipment.
- Act as a role model by demonstrating safe work behaviors.
- Identify, assess if necessary, and control hazards within area of responsibility.
- Ensure that equipment/supplies are properly maintained.
- Maintain relevant knowledge of safety laws.
- Mandatory reporting of sexual abuse to law enforcement or child protective services, and Human Resources. Sexual abuse includes child molestation, any actual or alleged illegal or otherwise wrongful sexual conduct with a minor, and serial sexual misconduct, any actual or alleged illegal or otherwise wrongful sexual conduct with more than one victim; and committed by or alleged to have been committed by any perpetrator who is not a student of an included entity.
PROFESSIONAL COMPETENCIES
- Demonstrating Professional Body of Knowledge: A professional demonstrates an understanding of practice area knowledge and appreciates learning more about this practice area and beyond.
- Professional as a Learner: A professional engages in career-long professional learning and ongoing critical reflection to identify opportunities for improving leadership, mentoring, and collaboration. The inherent nature of a professional staff member is a keen, lifelong passion for learning, and a deep curiosity and wonder about people, events, and places.
- Fostering Effective Relationships: A professional builds positive working relationships with colleagues, other departments, and the community.
- Establishing an Inclusive Environment: A professional creates a safe, caring environment that is inclusive of and engaging for others.
- Professional as a Leader: A professional seeks leadership opportunities.
SKILLS
Excellent verbal, non-verbal, and written communication skills, knowledge, and use of Microsoft Office (spreadsheets, labels), Excel, Pages, and Google Docs.
WORK SCHEDULE
This is a full-time, in-person, 12-month position that includes responsibilities during the summer and scheduled school breaks. This position requires 40-hour workweeks during regular work hours, Monday through Friday, 6:45 am – 3:15 pm. However, these hours may vary depending on departmental needs, deadlines, or school events. There may be occasional work on weekends or at special events for which there will be at least one week’s notice and additional pay. Flexibility to work outside of regular business hours is required.
PHYSICAL DEMANDS
The campus consists of multiple buildings on 44 hilly acres. The job may include frequent walking, including uphill and stairs. The candidate is required to talk and listen, sitting and using their hands and fingers, manipulating keys on a keyboard. The candidate is occasionally required to stand, walk, reach with arms and hands, climb or balance, stop, kneel, crouch, or crawl. Vision abilities include close vision (computer screen, reading). Must be able to lift up to 25 pounds.
MENTAL DEMANDS
Must frequently interact with children and adults, problem solve, make decisions, interpret data, organize, write, compute, plan, and clearly communicate on a daily basis.
EQUIPMENT USE
Telephone, computer, printer, photocopier, laminating machine – frequently
WORKING CONDITIONS
Indoor – frequently
Outdoor, exposure to loud noise, cold and hot temperatures - occasionally
WORK ENVIRONMENT
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EQUAL EMPLOYMENT OPPORTUNITY STATEMENT
Mid-Pacific Institute provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, marital status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
