Description
About the role
The People Experience Project Specialist serves as a key coordination and execution partner within the Office of People Experience Design, helping bring structure, organization, and visibility to Human Resources initiatives and operations. Reporting to the Director, People Experience, this role supports project coordination, department communications, planning activities, and operational processes to help ensure priorities stay organized, aligned, and moving forward.
This role supports a variety of department needs, including maintaining project trackers and planning tools, developing executive-ready presentations and updates, coordinating communications, and assisting with budget and operational administration. The ideal candidate is highly organized, adaptable, and comfortable managing multiple priorities in a fast-paced environment. You combine strong follow-through and operational discipline with sound judgment, professionalism, and strong communication skills.
This is a hybrid remote role, offering a flexible work arrangement out of our Vienna, VA office with an in-office requirement of two days per week.
You Will
- Partner with the Director, People Experience to support department priorities, executive requests, and cross-functional initiatives requiring coordination, communication, and execution support.
- Provide flexible support across People Experience initiatives and emerging department needs as priorities evolve.
- Maintain HR project trackers, activity calendars, and planning tools to support visibility into priorities, timelines, milestones, and dependencies.
- Develop presentations, project updates, executive briefings, and supporting materials that communicate priorities, progress, and recommendations clearly and effectively.
- Maintain and coordinate the integrated HR messaging calendar to support alignment across department communications and organizational initiatives.
- Support creation and distribution of recurring department communications, including the monthly People Experience newsletter and other organizational updates.
- Maintain and update HR MyEyeShare pages and microsites to ensure information remains current, organized, and easy to navigate.
- Manage the HR operating budget, including tracking expenses, maintaining vendor and contract information, coordinating invoices, and partnering with Finance on reporting and reconciliation activities.
- Provide coordination and reporting support for employer reputation monitoring activities across platforms such as Glassdoor and Indeed.
- Uphold strict confidentiality with sensitive information, financial records, personnel matters, and executive communications.
About You
- Bachelor’s degree in Communications, Marketing, Business Administration, Human Resources, Public Relations, or a related field; equivalent experience considered.
- 3+ years of experience in project coordination, communications, operations, HR support, internal communications, marketing, or related work.
- Strong written, verbal, and visual communication skills, with the ability to create polished presentations, summaries, and communications that simplify complex information.
- Experience developing executive-ready PowerPoint presentations, newsletters, templates, and other communication materials.
- Strong organizational and project coordination skills, with the ability to manage multiple priorities, deadlines, and stakeholders in a fast-paced environment.
- Ability to adapt quickly to shifting priorities and support evolving department needs with professionalism and sound judgment.
- Strong attention to detail, follow-through, and discretion when handling sensitive or confidential information.
- Proficiency in Microsoft PowerPoint, Excel, Outlook, and Teams; experience with Canva, SharePoint, LinkedIn, or project tracking tools preferred.
- Collaborative, service-oriented mindset with a willingness to support the team and contribute where needed.
- Resourceful, proactive, and solution-oriented approach with the ability to work independently and maintain momentum across multiple initiatives.
Grow with Us
- Career Development and Training Opportunities
- Participate in a comprehensive benefits package including medical and dental coverage, tax-free savings plans, life insurance and more
- Participate in our Vision coverage and associate discounts on our products
- Participate in our 401(k) with competitive company match
- Accrue PTO and paid holidays from day one
Introduction | MyEyeDr.
How do you see yourself today? Are you looking for that unique opportunity where you can make a difference in the lives of the patients we serve? MyEyeDr. is a high-growth, premier healthcare company: a total vision care concept with a unique retail experience. Our trusted community doctors and knowledgeable teams are all focused on helping our patients live their best lives by delivering an exceptional, personalized experience to each of our patients in every interaction. Our business model is unlike others in the industry: we make healthcare accessible by welcoming all insurance and providing a great selection of stylish eyewear that meets the diverse needs of our patients.
This role provides a chance for you to build your professional career with an organization that is purposeful and whose values drive actions. You would have the opportunity to prioritize the care of our associates and our patients, to connect the knowledge of our talented teams to our patients’ needs, and to work in a fun, inclusive environment as part of a collaborative team. We are in search of that unique individual who is inspired by a career focused on helping others and providing quality care while continuously growing professionally and improving MyEyeDr. in meaningful ways. If this is you, we encourage you to apply so you can get your journey started with MyEyeDr. where you can help people see, look, and be their very best.
MyEyeDr. is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, religion, sex/gender (including pregnancy), sexual orientation, gender identity or gender expression, age, physical or mental disability, military or protected veteran status, citizenship, familial or marital status, genetics, or any other legally protected category. MyEyeDr. will not tolerate discrimination or harassment based on any of these characteristics.
