Position Summary
Interlink CFO is seeking a highly organized and proactive Administrative Assistant to support daily business operations, marketing initiatives, project coordination, and administrative needs. This part-time role is ideal for someone who enjoys balancing creative marketing responsibilities with operational and organizational support in a fast-paced small business environment. The position offers firsthand exposure to business strategy, marketing, project management, and consulting operations while supporting a growing fractional CFO and advisory firm. This role is expected to average 15-20 hours per week with flexibility based on business needs.
Key Responsibilities
Marketing and Content Creation
- Assist with creating, organizing, and scheduling social media content across multiple platforms.
- Support the preparation and formatting of blogs, newsletters, graphics, and marketing materials.
- Maintain marketing calendars, assist with content planning, and campaign coordination.
- Help monitor engagement metrics and organize marketing-related files and resources.
- Assist with organizing, updating, and maintaining business and marketing contact lists, including newsletter audiences, networking contacts, and CRM records.
Administrative Support
- Manage calendars, coordinate appointments, and assist with meeting scheduling and follow-up activities.
- Support inbox management, task tracking, and prioritization of ongoing action items.
- Assist with document organization, data entry, file management, and general administrative support.
- Conduct research related to competitors, prospective clients, software platforms, and operational tools.
- Help assemble proposals, contract documentation, onboarding materials, and supporting business documents.
Project Management and Operational Support
- Assist with organizing and maintaining projects, workflows, and task lists within Zoho Projects and related systems.
- Help develop, update, and organize Standard Operating Procedures (SOPs) and internal documentation.
- Coordinate timelines, deadlines, and project follow-ups to support operational efficiency.
- Support special projects and operational improvement initiatives as needed.
Required Qualifications
- Prior experience in administrative support, marketing coordination, or executive assistance preferred.
- Familiarity with social media platforms, Canva, Squarespace, Constant Contact, and Microsoft Office.
- Knowledge of ChatGPT and other Artificial Intelligence tools a plus.
- Knowledge of project management and CRM software packages a plus.
- Strong organizational skills, attention to detail, and time management skills.
- Excellent written and verbal communication skills.
- Ability to manage multiple priorities and work independently.
- Comfortable working in a dynamic small business environment with evolving priorities.
Work Environment and Physical Demands
This position operates in a hybrid work environment, combining remote work with onsite office-based tasks. The role requires prolonged periods of sitting at a desk and working on a computer. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
- Ability to sit, type, and view a computer screen for extended periods
- Occasional lifting of office supplies or files (up to 20 pounds)
- Manual dexterity for keyboarding, filing, and handling documents
- May require travel to client sites within the Buffalo region
- Ergonomic workstation setup is encouraged for remote work
New York State Compliance Statement
This position complies with New York State Labor Law Section 194-B regarding wage transparency. The compensation range provided reflects a good-faith estimate based on the role’s responsibilities and market benchmarks. Interlink CFO is an equal opportunity employer and adheres to all applicable labor standards, including anti-discrimination, wage and hour laws, and workplace safety regulations.
