Overview
Docket Media is a legal media company that owns and operates Securities Docket and Cybersecurity Docket.
Securities Docket holds conferences annually in Washington, D.C., San Francisco, Chicago and New York. These events bring together hundreds of current and former senior SEC and DOJ officials, leading securities enforcement and white-collar attorneys, and consultants who attend in person or via livestream. Securities Docket also publishes the “Daily Update from Securities Docket” newsletter read daily by thousands of lawyers and professionals in the securities enforcement world.
Cybersecurity Docket hosts virtual events for legal, consulting and compliance professionals. These events focus on the legal practice area of cybersecurity and incident response.
Docket Media is searching for a professional to fill the role of Event Coordinator to support these events. You will work closely with the founder of Docket Media in a fast-moving, informal, flexible and collaborative environment. This is a remote position.
Key Responsibilities
- Maintain and update detailed record of sponsors, panelists, prospects and billing for each event
- Communicate and coordinate with event sponsors and panelists before, during, and after events
- Manage, coordinate, and report on status and timeline of conferences
- Create written materials, posters, PowerPoints for use at events
- Create and send out sponsor invoices with QuickBooks and reconcile accounts
- Gather and update key information for event websites
- Coordinate with livestream event management team on all aspects of virtual and hybrid events
- Track and update key contact information
- Register panelists/guests for events as needed
- Create event-related graphics and video clips for use at events and on social media
- Assist with email marketing of events
- Assist with applications for Continuing Legal Education credits with states as needed
- Attend one-day live events (currently four in-person events per year) in Washington, D.C., San Francisco, Chicago and New York (expenses paid by company)
- Help with and coordinate event set up, logistics, materials, registration desk, guest and panelist questions, etc. at live events.
- Review video archives from event for inclusion on YouTube channel
- Create written summaries and PowerPoints of event panels
- Conduct research on law firms, attorneys, practice groups, other events, etc.
- Identify appropriate venues for large live events and negotiate agreements
- Work with venue on hotel blocks, menus, receptions, AV requirements, event diagrams
- Manage shipping of materials to events and return shipping
- Assist with research, metrics, reports for Daily Update newsletter
- Assist with updating content and features on website (WordPress)
Qualifications and Requirements
- Bachelor’s degree required. 1 to 3 years of relevant experience preferred.
- Resourceful, “high agency” person who enjoys learning new things and takes pride in being able to figure things out
- Strong oral and written communication skills
- Detail-oriented
- Excellent organizational and interpersonal skills
- Respond promptly to emails and texts
- Prior experience including organizing events and coordinating projects is helpful
- Prior experience in the legal, consulting, or securities industries is helpful
- Flexible to travel to approximately four in-person events per year (expenses paid by company)
- Proficient and comfortable with Microsoft Word, PowerPoint, and Excel; Google Docs; QuickBooks
Compensation
Salary range is $65,000 - $70,000 for a full-time position, depending on skills and experience, plus a stipend for benefits. This could be adjusted to a part-time position (approx. 30 hours) if preferred by the right candidate.
Additional Benefits
- Health, dental, and vision insurance stipend
- Unlimited paid time off (PTO)
- 401(k) retirement plan
- Fully-remote position