The Legal Aid Society of Palm Beach County (LASPBC) is a non-profit charitable law firm dedicated to ensuring equal access to the justice system for the low-income, disadvantaged and traditionally underserved residents of Palm Beach County and surrounding areas.
LASPBC seeks a motivated and creative Philanthropy and Communications Associate to help present Legal Aid’s work and client impact to donors, supporters, and the broader community. Serving as a key writing and project-support resource, this position contributes to fundraising initiatives and coordinated external communications.
JOB SUMMARY
The Philanthropy and Communications Associate is an excellent writer who is comfortable interacting with donors and community partners and capable of independently managing multiple projects and deadlines. The position combines persuasive writing, relationship support, and careful project coordination across print and digital channels.
Working closely with the Chief Philanthropy Officer and Director of Annual Fund and Events, the Associate contributes to the timely completion of fundraising priorities and helps maintain consistent messaging and engagement with Legal Aid’s donors and supporters.
The standard schedule is generally, Monday through Friday, 9:00 a.m. – 5:00 p.m., with occasional evening or weekend responsibilities.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Donor Communications and Philanthropy Support
- Draft donor correspondence, acknowledgments, stewardship materials, appeals, impact stories, campaign content, and other communications.
- Prepare prospect research, briefing materials, talking points, and meeting support for Philanthropy leadership.
- Support donor cultivation and stewardship by coordinating recognition, personalized follow-up, and special projects that strengthen ongoing relationships.
- Interact professionally with donors, sponsors, Board members, volunteers, law firms, and community partners.
- Support annual giving, Campaign for Equal Justice, sponsorships, donor outreach, event communications.
- Assist in maintaining accurate donor and prospect information to track cultivation and stewardship activity in Raiser’s Edge.
Marketing, Communications, and Website Management
- Write and edit newsletters, email communications, website content, social media posts, articles, fundraising materials, impact stories, and organizational communications.
- Coordinate email campaigns, including content, lists, scheduling, testing, and deployment.
- Maintain Legal Aid’s website by keeping content accurate, current, accessible, and aligned with organizational messaging.
- Coordinate social media content and maintain a communications calendar for web, email, social media, fundraising, events, programs, and organizational priorities.
- Develop basic graphics and digital materials for email, social media, web, events, and donor communications.
- Coordinate and oversee outside designers, printers, web developers, photographers, and communications vendors.
- Troubleshoot routine website and digital communication issues and coordinate vendor support when needed.
Event and Campaign Support
- Support fundraising campaigns and signature events led by the Director of Annual Fund and Events.
- Draft and produce invitations, sponsorship materials, donor communications, programs, signage, scripts, presentations, and follow-up materials.
- Prepare committee materials, correspondence, prospect information, and follow-up.
- Assist with event-day responsibilities and interact professionally with donors, sponsors, and guests.
- Coordinate post-event acknowledgments, communications, photos, impact information, and stewardship materials.
Philanthropy Operations and Project Coordination
- Maintain project calendars, deadlines, files, and supporting materials for assigned initiatives.
- Coordinate information and approvals across departments to keep communications, campaigns, events, and projects moving forward.
- Assist with donor database updates, reports, mailing lists, proofreading, and record keeping.
- Provide writing, research, and support for fundraising and donor engagement projects.
- Work collaboratively with Philanthropy leadership, program staff, and other departments, and perform related duties consistent with the position.
SUPERVISION
This position has no direct supervisory responsibilities.
POSITION RELATIONSHIPS
The position requires frequent collaborative interaction with the Chief Philanthropy Officer, Director of Annual Fund and Events, Chief Executive Officer, donors, community partners, and stakeholders.
MINIMUM REQUIRED QUALIFICATIONS
Education and Experience
- Bachelor’s degree in Communications, Marketing, Journalism, English, Public Relations, Nonprofit Management, or a related field preferred; equivalent combination of education, training, and relevant professional experience may be considered.
- A minimum of two (2) years of relevant experience in nonprofit development, communications, marketing, donor relations, or a related field preferred.
- Experience with email marketing, social media platforms, website management, and digital communications.
- Experience maintaining and updating website content using a content management system such as WordPress or a comparable platform.
- Experience with Raiser’s Edge or another fundraising database preferred.
Knowledge, Skills, and Abilities
- Exceptional writing and editing skills, with demonstrated ability to write clearly, persuasively, and appropriately for different audiences.
- Ability to translate complex programs, client outcomes, and organizational information into compelling cases for support.
- Strong interpersonal skills and confidence and professionalism.
- Strong organizational and project-management skills, with the ability to manage multiple assignments and competing deadlines.
- Excellent attention to detail and commitment to accuracy.
- Basic graphic design skills and experience with Canva, Adobe Creative Suite, or similar design tools.
- Ability to work independently, take initiative, and exercise sound judgment while contributing effectively to a collaborative team.
- Ability and willingness to work occasional evenings and weekends for events and donor activities.
- Ability to exercise discretion and maintain confidentiality when handling donor, prospect, financial, client-impact, and other sensitive organizational information.
WORK SCHEDULE AND SPECIAL REQUIREMENTS
- Monday through Friday, 9:00 a.m. – 5:00 p.m., with occasional evening or weekend responsibilities.
- Must work the established schedule and occasional additional hours as operationally necessary.
- Must maintain reliable attendance and punctuality.
WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.
- Regular use of computers, office technology, and virtual communication platforms to perform essential job functions, including typing.
- Frequent writing, reading, hearing, and speaking verbal communication.
- Long periods of sitting, regular standing and walking, occasional pushing, pulling, reaching, bending, stooping, squatting, and safely lifting, carrying, or moving up office materials of up to 15 lbs.
AT-WILL EMPLOYMENT
Employment with the Legal Aid Society of Palm Beach County is at will. Nothing contained in this job description creates or is intended to create a contract of employment or guarantee employment for any specific duration. Either the employee or LASPBC may terminate the employment relationship at any time, with or without cause or advance notice, subject to applicable law.
This job description is intended to describe the general nature and level of work performed by employees assigned to this classification. It is not intended to constitute an exhaustive list of all duties, responsibilities, qualifications, or working conditions. LASPBC reserves the right to modify, add, remove, or reassign duties and responsibilities as organizational needs require.
COMPENSATION PACKAGE
Our Total Rewards Philosophy
At the Legal Aid Society of Palm Beach County, we are committed to providing a competitive and rewarding total compensation package that goes beyond salary. Our excellent benefits that include generous paid leave, retirement savings opportunities, wellness support, professional development opportunities, and additional perks designed to attract and retain exceptional professionals committed to advancing the organization's mission. These benefits promote financial security, work-life balance, and career advancement—because we believe investing in our people is essential to fulfilling our mission. Salary is commensurate with experience, education, and internal equity.
Salary Range
Competitive salary of $62,500 - $67,500 per year, depending on qualifications.
Additional Benefits
- Vacation leave earnings equal 2.4 weeks per year (beginning the first of the month after 30 days of employment) and increases to 3 weeks per year after two years of employment.
- Sick leave earnings equal 2.4 weeks per year (beginning the first of the month after 30 days of employment).
- 13-15 paid holidays per year (depending on court schedule).
- Medical, dental, vision, and life insurance (beginning first of the month after 30 days of employment).
- Employer paid short-term disability/long-term disability and life insurance (beginning first of the month after 30 days of employment).
- Employer matches up to 5% of 401K plan contribution (eligible after one year of service).
- Salary paid bi-weekly by direct deposit.
- Mileage and reimbursements processed weekly.
- Law school student loan repayment assistance for eligible individuals.
- Public Service Loan Forgiveness (PSLF) eligibility based on current Federal guidelines.
- Many other rewards include work-life balance, employee engagement activities, professional development opportunities and an exceptional work culture!
OUR COMMITMENT
The Legal Aid Society of Palm Beach County is committed to fostering a workplace where integrity, respect, inclusion, collaboration, and service define our culture.
We value diversity of backgrounds, experiences, and perspectives and seek those who demonstrate empathy, professionalism, and an unwavering commitment to serving our community with excellence.
APPLICATION PROCESS
To express interest in joining our great team, please send your resume and cover letter with salary requirements to HR@legalaidpbc.org.
The Legal Aid Society of Palm Beach County, Inc., is an Equal Opportunity Employer. EOE ADA.
