The Marketing Administrative Coordinator provides administrative, organizational, and project support to the marketing department. This role is responsible for coordinating departmental activities, managing event logistics and communications, managing schedules, maintaining marketing materials and records, and ensuring projects and requests are completed efficiently. The position works closely with internal teams and external vendors to support the successful execution of marketing initiatives while maintaining strong organization and administrative processes.
Responsibilities:
- Coordinate marketing events and activities, ensuring timelines, deliverables, and communications remain organized and on schedule.
- Assist with the preparation, formatting, and distribution of marketing materials, presentations, and communications.
- Maintain and organize marketing files, records, digital assets, and departmental documentation.
- Support the planning and logistics of marketing events, trade shows, meetings, webinars, and promotional activities.
- Coordinate vendor communications, material orders, shipment tracking, and event-related logistics.
- Process invoices, track some expenses, and assist with budget administration.
- Assist with maintaining website and social media content updates by coordinating with internal and external resources.
- Serve as a liaison between marketing and other departments to support communication and project coordination.
- Provide general administrative support to the marketing department.
- Maintain confidentiality of company information and documents.
- Able to work against and meet deadlines.
