POSTING DATE: May 4, 2026

JOB TITLE: Administrative Assistant, Grade 21

LOCATION: Headquarters Library

DATE AVAILABLE: June 1, 2026

SALARY: $2,802 monthly (Includes generous benefits package)

HOURS: 40 hours per week

Monday through Friday 8:00am to 5:00pm with an hour lunch

EDUCATION/EXPERIENCE: Bachelor’s degree or equivalent education and experience and some experience in general office clerical work involving contact with the public. Must pass pre-employment testing.

Essential Functions

Provides administrative support to the County Librarian, Assistant County Librarians, HR Director and other staff as needed
Answers multi-lined telephone system responding to and routing calls to appropriate departments
Manages most aspects of the meeting room procedures/policies – includes responding to questions from staff and patrons, setting up reservations using the meeting room software, preparing invoices and/or collecting payments, coordinating equipment needs with the Multi-Media & Fiction Department, etc.
Performs and collects payment for notary services. Answers questions and assists other staff notaries.
Opens, sorts, date stamps and distributes mail and other correspondence
Assists Finance Department with the sorting and mailing of checks
Assists with various special events for Library (retirements, banquets, management meetings, etc.)
Troubleshoots copier, printers and fax machine and contacts vendors as needed for repairs
Orders supplies for Administration online and stocks and organizes supply closet
Collect payments for Friends of the Library memberships and mails out thank you letters/membership cards as necessary.
Collects memorial and other donations and sends out thank you letters and acknowledgements as necessary.
Maintains donor database using DonorPerfect software.
Formats and sends out quarterly staff newsletter using Patron Point software.
Maintains and updates telephone directories, emergency contact lists, staff notary lists, retiree lists, etc. As needed.
Organizes and keeps track of Board of Trustee Minutes, both historical and current.

Knowledge & Skills

Bachelor’s degree or equivalent education and experience and some experience in general office clerical work involving contact with the public;
A thorough working knowledge of phones, office equipment, and library programs and policies;
Strong work ethic which includes dependability and interpersonal and customer service skills that display a positive attitude, cultural sensitivity, and a sense of humor with the ability to interface with people from all backgrounds and age groups;
Strong written and verbal communication skills and ability to work cohesively with library employees and patrons;
Strong organizational skills and ability to meet deadlines;
Proficiency in technology/Microsoft Office and library databases/software;
Ability to make independent decisions quickly and efficiently;
Ability to remain positive and flexible in all situations;
SCPL uses multi-factor authentication for network and program access. Employees may be required to use their personal device for MFA.
Valid Driver’s license with the ability run errands

Spartanburg County Public Libraries jobs

Administrative Assistant