The Planet Group's New York based Law Firm is seeking a temp Events & Special Projects Coordinator withup to 2 years' Events experience in a corporate environment.
- Location: New York (on-site 5 days a week)
- Hourly Pay: $30-$36/hr depending on experience
Events & Special Projects Coordinator Responsibilities:
- Plan, produce, and manage in-person events. Ranging from main dinning room reservations to small events (private dinner to in-office receptions).
- Maintain event budgets and ensure materials and equipment to execute events are coordinated, as needed.
- Ensure high-quality event experiences for clients, speakers and attendees by scheduling planning meetings, conducting tech preparation with key participants, and managing the run-of-show in close coordination with content lead.
- Work with content leads to coordinate logistics, communication, and web content.
- Serve as point person on the day of event to coordinate and support all internal and external participants.
- Provide event support through on-site event attendance (if applicable), coordinator support for in-person planning meetings, and virtual event planning and development.
- Support with Firm Event Team Admin need.
- Fulfillment of all swag requests from various Firm. Departments, including packaging, creating accompanying notes, sending to final destination.
- Support in ordering and returning samples.
- Organize product as received and maintain an orderly swag room.
- Maintain the swag database so that product quantities are up to date.
- Arrange and coordinate volunteer opportunities across the firm, including offices outside of the NY office
- Update and maintain the firm’s corporate social responsibility website, through Benevity, to highlight the latest volunteer opportunities, recap opportunities, approve volunteer hours, and general maintenance.
- Draft, seek necessary approvals and deployment for monthly newsletter, pull-up banners, and general volunteer evites.
Events & Special Projects Coordinator Qualifications:
- Demonstrated computer proficiency (Microsoft Office, Adobe, database management).
- Technical experience with Zoom, or other webinar/event technology platform.
- Strong organizational skills including attention to detail and ability to multi-task.
- 2-3 years of Events experience in a corporate environment; preferably Law Firm.
- Strong interpersonal skills including experience building and maintaining relationships with a diverse network of C-Suite individuals and organizations.
- Time management skills and ability to prioritize a large volume of tasks.
- Self-motivation, enthusiasm and willingness to learn.
- Great customer services skills.
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