Oxford Road is the world's largest podcast advertising agency. We unite brands and creators through strategy and technology for outcomes only we can deliver.
Since the beginning of podcasting, we've been here building the playbook, setting the standards, and scaling brands through the power of audio and creator-driven media. Today, we manage campaigns across podcasts, radio, streaming audio, YouTube, and emerging creator platforms for clients that include half of the top advertisers in podcasting.
What really sets us apart? We're not just buying media.
We're shaping the market itself.
Our thought leadership defines the conversation. Our newsletter reaches thousands of industry decision-makers every week. Our podcast, The Media Roundtable, convenes the most influential voices in audio advertising. Our annual Chief Audio Officer Summit is the premier gathering for marketers, platforms, and creators shaping the future of the medium. Our research, from attribution methodologies to brand safety frameworks, becomes industry standard.
We don't wait for the market to tell us what's next. We build it.
This requires a different kind of agency. One built on three core values: Humility (mission over ego), Insight (turning intelligence into market impact), and Ownership (delivering the outcome, whatever it takes). We're practitioners first. People who've placed over 200,000 brand integrations, managed billions in media spend, and proven that audio works when strategy, creative, and measurement align.
If you want to work somewhere that floods the zone with words for SEO over meaning, this isn't it. If you want to work somewhere that publishes thought leadership the way most agencies publish blog posts, this isn't it either.
But if you want to work somewhere that operates like a media company and an agency, where what we publish moves markets, changes minds, and establishes the standards others follow, keep reading.
The Role
We’re looking for a self-directed, proactive Administrative Assistant to support the CEO and help keep the office running smoothly. This role blends traditional executive support with day-to-day office operations and is ideal for someone who is detail-oriented, organized, and thrives in a fast-paced, creative environment.
Some experience in the advertising, marketing, or media industry is preferred (knowing the difference between a client pitch and a production schedule will help you hit the ground running).
What You'll Do
Calendar & Meeting Management
- Manage and coordinate the CEO’s calendar, scheduling internal and external meetings, managing time zones, and resolving scheduling conflicts.
- Prepare meeting materials and agendas, and ensure rooms or virtual meetings are ready.
- Arrange catering or lunches for key meetings and maintain a professional, polished setup.
- Track follow-ups and action items from meetings to ensure timely completion.
Travel & Expenses
- Coordinate complex travel arrangements, including air, hotel, and ground transportation.
- Prepare detailed travel itineraries and ensure smooth logistics.
- Handle expense reports, reimbursements, and vendor invoices promptly.
Office Management
- Oversee day-to-day office operations in our Sherman Oaks location.
- Maintain office supplies, manage mail and packages, and ensure common areas stay organized and welcoming.
- Liaise with building management and vendors as needed.
- Support company meetings and events with setup, catering, and coordination.
Administrative Support
- Assist with correspondence, scheduling, and basic research.
- Support internal events such as team lunches, town halls, and celebrations.
- Greet guests and manage hospitality when the CEO is hosting clients or partners.
- Provide ad hoc assistance with special projects and CEO initiatives.
What You Bring
- 2+ years of administrative or executive support experience (agency or marketing environment a plus).
- Excellent communication and organizational skills; calm under pressure, resourceful, and discreet.
- Strong attention to detail and the ability to manage multiple priorities effectively.
- Proficient in Google Workspace, Zoom, and expense management tools such as Concur or Expensify.
- A team player who enjoys keeping things running smoothly behind the scenes.
Benefits
- Unaccrued PTO. We go out of our way to take care of our people
- Health, Dental, and Vision Insurance
- Competitive 401k Matching Program
- Remote-first company with full remote equipment setups
- Exclusive discounts with clients
*Oxford Road is an Equal Opportunity Employer committed to providing equal employment opportunities to all employees and applicants. We prohibit discrimination and harassment based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.*
