Description And Functions
GENERAL DESCRIPTION:
The Wyoming Department of Corrections Field Services Division is seeking a candidate for a part-time, 30-hour per week, office support specialist to perform various routine and detailed clerical and administrative functions to further the overall office operations of the Probation and Parole Offices. This position also necessitates consistent, professional interaction with staff, offenders, victims, the public, the judicial system, law enforcement, local organizations, and public/private service providers. The location of this position can be in either Cheyenne, Wheatland, Worland, Gillette, or Casper
Human Resource Contact: 307-777-6404 or Anna Krier anna.krier@wyo.gov
ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function that may be performed at the job level.
- Acts as a specialist in an assigned program area, performing the most complex technical duties, including legal secretary responsibilities.
- Performs, leads, or supervises various moderate to complex program and operational support duties.
- Applies knowledge of programmatic and administrative requirements.
- Resolves problems and makes recommendations for improvements.
- Performs specialized tasks, coordinates general office functions such as budget, legal work, administrative, property management, travel arrangements, procurement, personnel, information systems, or fiscal duties, and provides staff training.
- Conducts research and troubleshoots office systems or procedures for efficiency and accuracy; collects, organizes, and details writing the required documentation in answering queries.
- Coordinates and/or acts as a liaison between the agency or work unit and other agencies.
- Processes monthly electronic filing; corresponds with operators regarding production filing; sets up new operators for electronic filing.
- Maintains financial or other records; verifies statistical reports for accuracy and completeness; assists with publishing statistical reports.
- Assists in budget development, analysis, interpretation, and recommendation, handling deposits and monetary transactions, and/or performing audit functions.
- Accurately maintains agency files and records; inputs data into databases.
- Prepares reports; verifies computer systems, databases, and coded data for accuracy.
- Responds verbally and/or in writing to requests for information.
- Screens and correct documents for procedural compliance; evaluate the information for accuracy.
- Provides customer service to customers, clients, and staff and acts as a resource to explain rules and procedures to co-workers, customers, and/or clients.
- Responsible for inventory assets.
- Performs administrative duties requiring considerable judgment, including fiscal, human resources, or other specific program areas.
- Resolves some light computer issues/concerns.
- Maintains and reviews case files to determine actions to be taken.
- Assures the procurement process is managed appropriately and according to established procedures.
- Involves some processing/interpreting of legal documents.
Qualifications
PREFERENCES:
Preference may be given to those with at least two years of work experience in an office environment.
Preference may be given to those with prior criminal justice exposure.
Knowledge
- Knowledge of applicable federal, state, and local laws, codes, regulations, and policies, technical processes, and procedures related to the department.
- Knowledge of financial record keeping and reporting principles and procedures, basic accounts payable, and purchasing.
- Knowledge of the principles and practices of employee supervision, training, and evaluation.
- Knowledge of techniques for providing a high level of customer service.
- Knowledge of computer application systems, Google, and Google Docs. and Excel.
Education
MINIMUM QUALIFICATIONS:
Associate's Degree (typically in Business)
Experience
0-1 year of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Assistant II
OR
Education & Experience Substitution
2-4 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Assistant II
Certificates, Licenses, Registrations
None
Necessary Special Requirements
Physical Working Conditions
- Typically, the employee may sit comfortably to perform the work; however, there may be some walking, standing, bending, carrying light items, driving an automobile, etc.
- Special physical demands are not required to perform the work.
Notes
- FLSA: Non-Exempt
- The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities. No notice of eligibility will be sent to applicants who meet the minimum qualifications.
- The Wyoming Department of Corrections is a Drug-Free Workplace. All staff are subject to drug testing while employed by the WDOC. The Wyoming Department of Corrections is a Tobacco-Free Workplace. It prohibits the taking, carrying, possessing, or introducing smoking materials, smokeless tobacco, or tobacco substitutes on or into WDOC facilities and grounds.
- The Wyoming Department of Corrections complies with the Federal Prison Rape Elimination Act (PREA) of 2003. It is the policy and practice of WDOC to protect inmates/offenders from personal abuse, corporal punishment, personal injury, disease, property damage and harassment, and the elimination of prison rape. Successful Applicants for employment must pass a background/reference check and drug test prior to appointment.
- WDOC has a strict dress code policy to include standards for facial hair, body art, and piercings/gauges. All applicants must meet the standards of this dress code to be considered for employment.
- WDOC Field Services uses oleoresin capsicum (OC, pepper spray) as a force alternative. All employees will be directly exposed to OC during their initial training and may be required to carry OC.
- WDOC offers a competitive benefits package including: medical, dental, and life insurance, paid vacations and sick leave, paid holidays, tuition reimbursement program, Wyoming State Retirement and 457 deferred compensation program, longevity pay, and opportunities for advancement.
- Candidate must complete the defensive tactics skills KRAV-MAGA.
Supplemental Information
080-Department of Corrections - Field Services - Offender Management
Click here to view the State of Wyoming Classification and Pay Structure.
URL: http://agency.governmentjobs.com/wyoming/default.cfm
The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.
Class Specifications are subject to change; please refer to the A & I HRD Website to ensure that you have the most recent version.
Working for the State of Wyoming means more than a job — it’s a stable, rewarding career that lets you make a difference while enjoying a great quality of life.
Employees Enjoy
- Comprehensive health coverage – medical, dental, and vision plans for you and your family
- Voluntary Benefits – including life insurance for you and family members, ambulance, pet insurance, short/long-term disability, flex spending and health savings accounts
- Multiple retirement options – including the Wyoming Retirement System and a 457B account, helping you plan for long-term financial security
- Generous paid leave and flexible schedules – vacation, sick leave, paid FMLA and 11 paid holidays each year
- Public Service Loan Forgiveness eligibility – for those with qualifying student loans
- Training and professional development – to support your career growth and advancement
- Employee Assistance Program – Includes paid short-term counseling, legal, financial and work-life benefits and select employee discounts
- Wellness Program – Earn paid time off and incentives by focusing on your personal health
- WORKING FOR THE GREATEST STATE IN THE NATION - Wyoming offers a lifestyle you can’t find anywhere else — wide-open spaces, clean air, friendly communities, year-round recreation, and no state income tax.
Click here for detailed information or you can watch this short video to learn about our benefit package!.
01
(AA) Which of the following best describes your highest completed level of education to date or within the next three (3 months)? (Transcripts may be required.)
- High School Diploma/GED/or Equivalent
- Some college Coursework, No Degree Received
- Associate's Degree
- Associate's Degree and additional coursework
- Bachelor's Degree
- Bachelor's Degree and additional coursework
- Master's Degree
- Master's Degree and additional coursework
- Doctorate Degree
- Doctorate Degree and additional coursework
- None of the Above
02
(AA) Which of the following Quarter/Semester credit hours best describes your completed college education to date or within the next three (3 months)? (Transcripts may be required.)
- 45+ Quarter hours/30+ Semester hours
- 90+ Quarter hours/60+ Semester hours
- 136+ Quarter hours/91+ Semester hours
- 180+ Quarter hours/120+ Semester hours
- 225+ Quarter hours/150+Semester hours
- N/A
03
(BAAS05) How many years of relevant work experience or transferable skills do you have related to the job description?
- No relevant experience, but willing to learn.
- Less than two (2) years of relevant experience.
- Two (2) to less than four (4) years of relevant experience.
- Four (4) or more years of relevant experience.
04
(AA) Describe your relevant experience in the box below.
05
Do you have at least two (2) years of work experience in an office environment?
06
(AA) Describe your work experience in an office environment in the box below.
07
Do you have prior criminal justice exposure?
08
Describe your prior criminal justice exposure.
09
(A1) Where did you hear about this opportunity?
- Government Jobs @ www.governmentjobs.com/careers/wyoming
- Indeed
- LinkedIn
- Zip Recruiter
- Wyoming Workforce Center
- Other job sites (Wyoming at Work, Monster, etc.)
- Social Media (Facebook, Twitter, etc.)
- Newspaper/Newsletter Advertisement
- Career Fair
- Human Resources Division
- Friend or Acquaintance (Not State Employee)
- Current State Employee
- Other
10
(A1) If you selected "Current State Employee" please provide the employee's first and last name, and include the department they work for, if known. This employee may be eligible for a Referral bonus.
11
- If you answered Other, please tell us where you heard about this opportunity.
12
(AA) VETERANS' PREFERENCE DISCLOSURE: PER WYOMING STATUTE, current employees of the State of Wyoming are not eligible for veterans' preference. If you are not a current employee of the State of Wyoming, to be eligible to receive veterans' preference you MUST have been a resident of the State of Wyoming for a period of one (1) year or more at any time prior to submitting this application. I have read and understand the veterans' preference disclosure.
13
(AA) VETERANS' PREFERENCE: If you are a war veteran as defined in section 101, Title 38, United States Code or are the surviving spouse of a war veteran who receives survivor benefits from the federal government based on the veteran's military service, and wish to claim veterans' preference, please attach the appropriate documentation substantiating your claim. Indicate below your appropriate veterans' preference status. By requesting veterans' preference, you are certifying that you meet the statutory requirements as described in the above disclosure.
- Current State Employee
- Veteran - DD214 Attached
- Disabled Veteran (10% or more) - DD214 and Veteran's Disability Determination Attached
- Surviving Spouse of a Deceased Veteran - DD214 and proof of Survivor Benefit Attached
- None of the above
14
(AA) Please be advised that an incomplete application WILL NOT be considered for employment. An attached resume' is not required and is not an acceptable substitution for a completed application. Some State of Wyoming agencies use E-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, including your rights and responsibilities at https://www.uscis.gov/e-verify. I have read and understand the above statement.
