Position Summary:
The Museum Administrator helps facilitate efficient day-to-day administrative operations by assisting with executive, development, and communication tasks. The Museum Administrator must be passionate about inclusive history, skilled in strategic communications, and experienced in database management and social media.
The Erie Canal Museum, located in downtown Syracuse, New York, engages the public in the story of the Erie Canal’s transformative impacts on peoples and places in the past, present, and future. We are stewards and interpreters of Erie Canal related materials and heritage. Established in 1962, the Erie Canal Museum shares 200 years of Erie Canal history through interactive displays, original artifacts, and public programs.
Regular Responsibilities:
- Provide Administrative support to the Executive Director and other departments as needed.
- Manage Bloomerang database, including data entry, coordinating member and donor correspondence, and developing regular reports.
- Aid with board management, including helping to prepare and email bi-monthly board packets and managing the meeting calendar.
- Assist with marketing efforts including biannual newsletter, bimonthly e-newsletter communications, promotion design, and online event calendars.
- Craft and execute a social media plan, in collaboration with the education department.
- Assist in updates to the Museum website.
- Other duties to be assigned as needed.
Knowledge, Skills, and Abilities:
- Task oriented, with the ability to work independently and manage multiple tasks simultaneously.
- Strong interpersonal and communication skills to effectively engage with Museum staff, volunteers, visitors, and partners.
- Proficiency in using donor management software, social media platforms, and email marketing software.
- Graphic design skills preferred with proficiency working with Canva.
Qualifications:
- Proven experience in administration, fundraising, donor relations, and/or communications within a nonprofit or similar environment.
Additional Details:
This full time position works 32-40 hours per week, including occasional weekend and evening hours. This position can be hybrid, but requires a regular schedule of on-site hours. The pay is $17-19.25/hour, depending on experience. Medical, dental, and life insurance benefits are available. Personal time, holidays, and sick time are included.
To apply, candidates should send a cover letter; a resume or Curriculum Vitae; and two references. If you have graphic design experience, include a work sample.
Application packages should be submitted as PDFs via email to Natalie Stetson, Executive Director, at employment@eriecanalmuseum.org with “Museum Administrator" in the subject line. Applications will be accepted through March 15, 2026.
The Erie Canal Museum (ECM) is an American Alliance of Museum accredited history museum. Embracing Diversity, Equity, Access, and Inclusion (DEAI) is integral to the Museum’s mission. Diversity encompasses all human differences, Equity ensures fair treatment for all, Access provides opportunities for participation, and Inclusion involves meaningful collaboration with community voices. ECM aims to embody these principles in its interpretation of history, its internal culture, and its community engagement. ECM recruits and hires employees without regard to race, color, religion, national origin, sex, age, disability, or sexual preference, and treats all employees equally with respect to compensation and opportunities for advancement, including upgrading, or promotion. ECM supports the Americans with Disabilities Act, and will take such measures insofar as possible to assist employees who need accommodation. Reference checks may be conducted for all positions.
