Reporting Structure
This position will report directly to the Human Resources Manager. You can read more about members of the team on our website.
The Work
As the Office Coordinator at iMethods, you are the heartbeat of our headquarters and the first impression of our culture. You’ll warmly welcome clients, visitors, and team members, creating an inviting, professional environment that reflects who we are.
In this dynamic role, you’ll keep daily office operations running seamlessly — from coordinating day-to-day activities to supporting special events that bring our team together. Your attention to detail, organization, and positive energy will help create a workplace where people feel supported, connected, and excited to be.
This is a full-time, non-exempt, in-office position (not eligible for telecommuting).
Key Responsibilities will include:
- Be the welcoming face of iMethods. Greet visitors with energy and warmth, ensuring they feel at home and promptly notifying the team member expecting them
- Answer the main phone line, directing calls and taking messages as appropriate
- Accept parcel deliveries and mail, routing to the appropriate recipient
- Manage outgoing shipments - USPS, Fed-Ex, UPS, etc.; implement and manage processes and procedures for outbound shipments and negotiate rates with vendors
- Property management - Schedule and manage maintenance appointments and vendor relationships as necessary
- Order food as needed for meetings, planning accordingly for group size and always being a good financial steward of company resources
- Manage inventory of office supplies, including coffee and kitchen supplies, replenishing daily and/or as needed
- Shop for and stock snacks and drinks for the office, working within the designated budget
- Maintain the appearance and cleanliness of the Jacksonville office, including oversight of kitchen management (dishwasher schedule, trash monitoring, and weekly refrigerator cleanouts), stocking supplies, and ensuring a professional, welcoming environment.
- Maintain recognition calendar for internal birthdays and anniversaries, including helping with wrapping and shipping gifts as needed
- Manage technology and IT assets, ensuring accurate tracking, organization, and deployment.
- Assist with planning and supporting community events hosted on-site
- Support internal communications for the Jacksonville office, including drafting and helping with the weekly newsletter.
- Other duties as required
We’re Looking for Someone Who:
- Strong written and verbal communication skills
- Proficient in MS Office
- Attention to detail with a resourceful mindset.
- Excellent time management skills with the ability to multitask and prioritize work.
- Friendly and outgoing personality, with a desire and willingness to serve
Required Education and Work Experience:
- 2+ years proven experience working in an administrative capacity or similar role preferred.
- High School Diploma or equivalent required.
Our firm offers you the potential to build something new and exciting upon an already established foundation of the last 20+ years. This position will provide an executive level opportunity to have a seat at the table on all strategic initiatives of iMethods. We believe in building a sustainable future for iMethods and we believe that you will play a vital role in the construction of that future.
iMethods is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law.
