Department Information
The mission of the Colorado Department of Revenue (CDOR) is to become a trusted partner to every Coloradan to help them navigate the complexities of government so they can thrive. We are driven by our values of service, teamwork, accountability, integrity, and respect.
The vision of the department is to empower businesses and individuals through quality customer service, innovation, and collaboration. We celebrate diversity and support an equitable and inclusive culture. We embrace our differences because we believe this brings innovation to our work. For more exciting information about the Department of Revenue, please enjoy this brief video !
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Description Of Job
Our Mission:
To promote public safety, support economic growth, and ensure the responsible sale and consumption of liquor and tobacco products through the fair, transparent, and consistent administration of Colorado's liquor, tobacco, and nicotine laws. Additionally, we are committed to promoting public safety and responsible firearm commerce by ensuring compliance with state laws, fostering education and accountability among firearms dealers, and safeguarding the integrity of firearm transactions. Through collaboration, transparency, and the implementation of effective regulatory measures, north division are dedicated to supporting a safe and secure Colorado for all residents.
What We Do
The Liquor and Tobacco Enforcement Division and the Firearms Dealer Division serve liquor license holders, stakeholders, tobacco retailers, firearms dealers, and Colorado's citizens by providing administrative support, regulatory oversight , and customer service.
A typical day as an Executive Assistant in LED & FDD:
This shared position supports both divisions by coordinating communications between the Director, division personnel, external partners, and stakeholders while analyzing and routing incoming inquiries to ensure the divisions customer service needs are met. The Executive Assistant also supports the Director in overseeing special projects, scheduling meetings, developing agendas, and preparing materials. As the Division's purchasing agent, this role works closely with budget, PACS, and accounting units to manage procurement and supplies. Additionally, the Executive Assistant serves as the Human Resources liaison, using NEOGOV to support staffing and vacant position needs, and coordinates the Responsible Vendor Trainer program under regulation 47-605, developing objectives, implementing procedures, and resolving program related challenges .
Primary Duties
T he Administrator III provides ongoing high-level support for the
Liquor Tobacco & Enforcement Division and the Firearms Dealer Division , located at the
Lakewood Office of the Department of Revenue.
This is a shared position for LTED & FDD that coordinates communications from the Director to the division’s personnel, within DOR, external partners, and stakeholders by managing outgoing communications related to Divisional needs and performing professional-level duties requiring analytical decision-making. The Administrator III will analyze incoming inquiries for correct routing to divisional section staff to meet the division's customer service needs.
Executive Assistant To The Director
- The Administrator III coordinates with the Director on all communication channels to provide information to employees, stakeholders, agency partners, and citizens for LTED & FDD.
- Coordinates business, including scheduling meetings, developing agendas, collecting and distributing materials, and preparing minutes.
- Assists in drafting the weekly report and monthly newsletter for both divisions staff about upcoming events or changes.
Purchasing & Budgeting
- Contact vendors, obtain requested product and service quotes, and be responsible for CORE submissions.
- Responsible for submitting and tracking all division invoices and accounts payable.
- Responsible for the purchase on procurement cards and monthly submissions for the Division's purchases/invoices, ensures budget actions receive all required approvals, and supports timely and effective resolution of budget-related issues
Vendor Training Program & Support
- Oversees and coordinates support of the Vendor Program implementing regulations and any legislative updates, ensuring the success of the program, including developing objectives, implementing procedures, and solving program related challenges.
- Collaborates with the enforcement team to review submissions and communicate with stakeholders, maintain Vendor Training Program files and website information current
- Determines whether the curriculum submitted meets the regulatory and statutory requirements
Human Resources Coordination
- Working with Human Resources on related matters for the Division of LTED & FDD.
Residency Requirement
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
This posting is only open to residents of the State of Colorado at the time of submitting your application.
Class Code & Classification Description
H1B3XX ADMINISTRATOR III
Minimum Qualifications
Experience Only:
Six (6) years of relevant experience supporting administrative or program operations, including coordinating communications, managing calendars and schedules, organizing meetings or events, maintaining files and documentation, and tracking expenses or procurement activities, and handling confidential information, or other closely related work.
OR
Education And Experience
A combination of related education and/or relevant experience in an occupation related to the work assigned equal to six (6) years. Relevant experience may include coordinating communications, managing calendars and schedules, organizing meetings or events, maintaining files and documentation, and tracking expenses or procurement activities, and handling confidential information, and providing administrative or operational support to leadership or program operations.
Preferred Qualifications
- Experience providing administrative or operational support within a government or public sector environment.
- Demonstrated flexibility and ability to identify and handle simultaneous, competing priorities, often with minimal notice.
- Ability to anticipate tasks, situations, etc., to carry out responsibilities.
- Experience coordinating/leading committees or other structured events/groups in a professional setting.
- Strong organizational skills.
- Ability to work in a flexible environment requiring change and accountability.
- Ability to multi-task in a fast-paced environment with strong attention to detail.
- Ability to prioritize workload and delegate assignments to meet goals and objectives.
- Ability to work independently and get assigned duties accomplished within the specified timeframes without needing to be reminded.
- Excellent written and verbal communication skills.
- Ability to prioritize tasks and manage workload independently
- Create documents, reports w/charts & graphs, spreadsheets, and organizational charts.
- Ability to use and navigate computers, systems and software.
- Proficient with Google Suite and Microsoft Office.
- Experience managing calendars and coordinating schedules for leadership or teams.
- Experience coordinating meetings, events, or logistical arrangements including agendas, materials, and documentation.
- Experience maintaining files, records, and documentation in an organized and confidential manner.
- Experience tracking expenses, procurement requests, purchasing activities or supply management.
- Experience handling confidential or sensitive information with discretion.
NOTE: If submitting a transcript, certification or other relevant materials, candidates may redact information that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.
Conditions Of Employment With The CDOR
Employees are in a position of public trust in the performance of their job duties and must operate in a manner that maintains the highest standards of honesty, integrity, and public confidence.
As a condition of employment with the CDOR, all personnel must file all necessary Colorado Individual Income Tax (CIIT) returns and pay tax obligations, therefore all employees must undergo a pre-employment evaluation of their tax records/accounts to ensure compliance with this policy. Final candidates must also complete a successful background investigation and reference check prior to appointment. Certain positions based on duties may require scheduled background investigations.
Pursuant to the Universal Driving Standards Policy , any worker who will be expected to drive a State-owned vehicle is responsible for maintaining a safe driving record and a valid driver license prior to driving any State-owned vehicle.
To Be Compliant With The New Fleet Vehicle Policy, Motor Vehicle Records (MVRs) Will Be Pulled For Review For Workers Who
- Have an assigned State fleet vehicle
- Are required to operate a vehicle as part of the position
- Utilize a State fleet vehicle as a pool vehicle
Minimum Qualification Screening
A Human Resources Analyst will only review the work experience/job duties sections of the online job application, to determine whether you meet the minimum qualifications for the position for which you are applying. Only complete applications submitted before the closing date of this announcement will be reviewed.
- Applicants must meet the minimum qualifications to continue in the selection process for this position. Do not use "see resume" or "see attached" statements on your application.
- Cover letters and resumes will not be accepted in lieu of the official State of Colorado online application. Part-time work experience will be prorated.
- Recommended attachments: Resume, Cover letter
- List your employment history starting with the most recent job, including part-time, temporary, and volunteer jobs. If more than one job was held with a given organization, list each job held as a separate period of employment.
- Information must be accurate, including dates of employment. If it is found that information provided is falsified, you will not be considered for a job with the State of Colorado and/or may be removed from a job after hire.
- The eligible list established from this posting may be used to fill additional vacancies.
Email Address
All correspondence regarding your status in the selection/examination process will be conducted via email. Please set up your e-mail to accept messages from "state.co.us" and "info@governmentjobs.com" addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email.
If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.
APPEAL RIGHTS
An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (dpa_state.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.
For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov ; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.
Supplemental Information
Equity, Diversity, and Inclusion Compliance
The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness. The State is resolute in non-discriminatory practices in everything we do, including hiring, employment, and advancement opportunities. The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.
The Colorado Department of Revenue is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodati on to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA inbox, dor_ohr@state.co.us .
If Not Applying Online, Submit Application To
If you are not able to submit an online application, a paper application is available at this link: PDF State Paper Application (Download PDF reader). Paper applications must be received via email to DOR_talentacquisition@state.co.us by the closing date and time of the application period listed on this announcement.
Methods Of Appointment
Appointment to the vacancy or vacancies represented by this announcement is expected to be from the eligible list created. However, at the discretion of the appointing authority, the position(s) may be filled by another method of appointment for a valid articulated business reason.
Step Pay Program
Per the requirements of the Step Pay Program, any former or current State employee must be paid a rate that is equal to or greater than the appropriate step pay rate within their classification's pay range based on completed years in their current class series.
