Job Title: Administrative Coordinator
Duration: 6+ Months
Location: Tampa, FL
Description:
Must Have:
Provide ad-hoc calendar support to 3 executives. perform daily rounds of space and ensure alignment with set standards. Organize, sort, and scan all incoming mail and packages. Review all upcoming meeting room reservations and consolidate in internal meeting tracker.
Responsibilities:
• Provide administrative support across multiple executive directors at the site, including maintenance of calendars, travel arrangements, expense reports, and other ad-hoc administrative tasks as needed.
• Support the Site Manager in oversight, coordination and planning of site events, including conference room booking and layouts, café and technology support.
• Support the Site Manager in maintaining the Business Resource Center, including management of site, cabinet, and locker storage, mailroom distribution, managing supplies.
• Serve as a liaison to global facilities operations and site security and emergency services, and EH&SS.
• Maintain office supplies, team tables, pavilions, and collaboration spaces.
• Support the Site Manager in executing the operational plan for the Site, utilizing different means of communications and tools (All Staffs, Lunch and Learn, email, newsletter, Yammer, digital signage, video, MS Teams, MIRO, SharePoint etc).
• Maintain confidentiality and handle sensitive information with absolute discretion.
• Collaborate with internal and external stakeholders to ensure smooth coordination of events, projects and initiatives to include, coordinating food and beverage orders.
• Collaborate closely with corporate affairs to ensure alignment with corporate communications strategy and execution, supporting key communications projects (e.g. newsletters, proof reading copy and leadership content), and partnering on community events.
• Provide administrative support for the Business Resiliency Program at Tampa.
• Organize and support Tampa site orientation, site tours, and external visits
