Program & Event Coordinator

Greater North Dakota Chamber • Full-time • Bismarck, ND, US • 3w ago

This position is responsible for coordinating the logistics, execution, and member experience of Greater North Dakota Chamber programs, events, and communications. This role supports professional corporate/business events and member initiatives that advance GNDC’s mission and statewide engagement efforts.

This position is focused on operational execution, logistics coordination, timelines, and member experience — not social/lifestyle event planning. The ideal candidate is highly organized, detail-oriented, and skilled at managing multiple moving pieces simultaneously in a fast-paced professional environment.

Job Description

EVENT COORDINATION & MANAGEMENT

• Provide overall coordination for GNDC business events, meetings, and programs, including venue selection, production logistics, and virtual event management within approved budget parameters.

• Develop and manage event timelines, logistics, and operational details to ensure successful execution.

• Set event agendas and coordinate speakers in cooperation with team members.

• Coordinate event and meeting preparation, registration management, onsite execution, and tear-down.

• Manage attendee communications and logistical materials including agendas, packets, nametags, signage, and run-of-show execution.

• Coordinate event debrief meetings, post-event materials, sponsor follow-up, and speaker communications.

• Assist with planning and management of the annual event calendar in coordination with team members.

• Track and report relevant event data and participation metrics.

EVENT MARKETING & SPONSORSHIPS

• In cooperation with the team, establish sponsorship levels and secure sponsors for events and programs while meeting budget goals.

• Ensure sponsorship deliverables and benefits are fulfilled in coordination with the team.

• Support event attendance goals through implementation of event marketing and communication strategies.

PROGRAM COORDINATION

• Dakota Digest Newsletter

Manage daily e-newsletter content, creation, scheduling, and publishing
Manage advertising schedule in virtual and print media through coordination with team members
Track member engagement and participation metrics

• Member Programs – Coordinate establishing new member programs, furthering GNDC’s mission.

DESIRABLE SKILLS AND ABILITIES

· Exceptional organizational and project management skills.

· Strong attention to detail

· Ability to manage multiple timelines and priorities simultaneously.

· Ability to coordinate professional business events with precision and professionalism.

· Recognize sensitive or political situations and respond appropriately.

· Resourceful, adaptable, and solutions-oriented.

· Ability to work effectively within a small team environment.

· Comfortable with occasional public speaking in emcee or moderator capacities.

· Ability to work within established budget parameters.

· Experience coordinating corporate, association, nonprofit, or business-focused events preferred.

· Prior experience with marketing platforms such as Constant Contact (or similar).

· Prior experience with Canva (or similar).

· Prior experience with virtual event platforms.

BASIC REQUIREMENTS

· Must have excellent verbal and written communication skills

· Must possess Microsoft Office experience – Word, Excel, Outlook, PowerPoint

· Must have event coordination, project management, or marketing experience

· Must possess comfort with learning new technology or software

· A college degree or an equivalent combination of experience and education.

Bachelor’s degree in communications, business administration, marketing, organizational leadership, public relations, or related field preferred. Equivalent combinations of education and professional experience will be considered.

· Generally 8:00 am to 5:00 pm Monday through Friday (though occasionally evening meetings and overnight travel will occur)

· Driver’s License and reliable transportation to arrive at work

· Ability to occasionally lift and/or move up to 35 pounds and infrequently lift and/or move up to 55 pounds.

REPORTS TO: Vice President [Strategic Engagement] and serves on Member Experience Team

COMPENSATION & BENEFITS

Salary negotiable with potential for bonus opportunities

Other benefits to be offered by GNDC include:

Health, dental, and vision insurance on an employer/employee cost-shared basis
Vacation - 2 weeks the first year
Life Insurance at 1 ½ times your annual salary
Sick Leave
Holidays: Major holidays plus two floating holidays
401k with employer match after 90 days
Flexible spending: Medical and dependent care
Mileage reimbursement for business trips at the current federal rate
Friday afternoons off from Memorial Day to Labor Day

THE IDEAL CANDIDATE

Enjoys coordination and keeping projects moving
Likes managing multiple details and timelines at once
Is highly organized and detail-oriented
Enjoys a professional, business-focused environment
Naturally uses lists, systems, and processes to stay organized
Stays calm, flexible, and solutions-focused when priorities shift

Candidates should understand this is a professional business coordination and operations role rather than a hospitality, social event, or entertainment-focused position.

This role is less focused on: