Events & Marketing Coordinator – Full Time On Site
Job Responsibilities
As Events & Marketing Coordinator, your duties will include, but are not limited to:
- Evenings and weekends are a must for this position, most private events take place at night or on the weekends, although there are some daytime events, a majority are in the evenings.
- Ability to work flexible schedules due to the needs of the business, including evenings, weekends and holidays.
- Collaborating with clients to understand their event objectives, preferences, and requirements.
- Strong attention to detail.
- Create and ensure a safe, fun-filled, entertaining, and exciting environment
- Planning and coordinating all event logistics, such as venue details (i.e. linens, timelines, menus, catering, audiovisual equipment, etc.) with appropriate departments.
- Maintain strong communications between front of house and back of house as well as departments impacted by scheduled events.
- Managing event budgets and expenses, negotiating contracts with vendors as needed.
- Creating detailed event timelines and schedules to ensure all deadlines are met.
- Responsible for control and execution of BEO requirements for all events.
- Report all situations to a manager or relief personnel in a timely manner.
- Knowledgeable of activities and amenities of the Fairways of Halfmoon.
- Accurate handling and booking of reservations utilizing the company reservation system, PerfectVenue.
- Must be able to work with limited supervision and adapt quickly to change.
- Must be self-motivated.
- Handling guest registration and managing RSVP or ticketing systems as required.
- Proper radio, telephone and written etiquette are mandatory.
- Providing on-site coordination during event setup, execution, and teardown.
- Quickly and efficiently troubleshooting and resolving issues that may arise during events.
- Conducting post-event evaluations to gather feedback and assess success.
- Taking guest photos and videos to be utilized on various social platforms.
- Creating, posting and executing promotional efforts for events.
- Develop, schedule and manage all social media campaigns to increase brand visibility, engagement and customer traffic for Fairways of Halfmoon and Hank Hudson Brewing.
- Create and maintain a consistent voice for Fairways of Halfmoon and Hank Hudson Brewing across all marketing channels.
- Create and issue a monthly e-mail newsletter.
- Track marketing performance metrics, provide reports and recommend adjustments to improve reach and effectiveness.
- Provide creative ideas to promote/post each week.
- Serve as a community liaison to enhance relationships with clients, customers, partners and local organizations.
