Location: Remote; Austin, TX or San Antonio, TX only
Schedule: 30 hours per week
Compensation: Approximately $58,000-$60,000 annually
Benefits
- SIMPLE IRA retirement plan with employer matching
- Paid time off and paid holidays, including office closure between Christmas and New Year’s Day
- Professional development funds
- Flexible remote work environment and schedule
Position Overview
The Texas Radiological Society (TRS) is seeking an experienced, highly organized association professional to serve as its Senior Manager, Operations & Member Engagement. This position plays a central role in membership, meetings, communications, volunteer engagement, PAC and Foundation administration, technology, and organizational operations.
This role is designed for an experienced association professional seeking meaningful work, significant responsibility, flexibility, and work-life balance. The position works closely with the Executive Director as a key member of a small, collaborative staff.
The ideal candidate can manage multiple projects independently, anticipate needs, communicate concerns early, recommend solutions, and follow responsibilities through to completion.
Key Responsibilities
Membership and Database Management
- Manage membership recruitment, retention, onboarding, and engagement in collaboration with the American College of Radiology.
- Maintain the association management system, ensure data accuracy, and generate membership reports and analyses.
- Respond to member inquiries and identify opportunities to improve the member experience.
Annual Meeting and Events
- Coordinate speaker communications, agreements, disclosures, presentations, deadlines, and logistics.
- Support registration and onsite operations for the Annual Meeting and other events.
- Manage sponsorship and exhibitor sales, benefit fulfillment, event timelines, and project tracking.
Communications and Marketing
- Manage development and production of the quarterly TRS newsletter.
- Coordinate marketing for membership, advocacy, meetings, and organizational programs.
- Draft and edit member communications, website content, promotional materials, and announcements.
Committees and Volunteer Engagement
- Support assigned committees, sections, task forces, boards, and volunteer leaders.
- Coordinate meetings, agendas, materials, minutes, follow-up, and project tracking.
- Maintain volunteer records and ensure projects remain aligned with organizational priorities and schedules.
TRS PAC and Foundation Administration
- Support PAC and Foundation programs, fundraising, donor stewardship, communications, meetings, and events.
- Work with volunteer leadership to develop agendas, prepare meeting materials, and coordinate meetings and follow-up.
- Develop and manage budgets; maintain financial, donor, and contributor records; and provide regular financial updates.
- Manage required reporting and compliance deadlines, including Texas Ethics Commission filings.
- Coordinate with the Executive Director, volunteer leadership, and accounting, investment, and other professional partners.
Website, Technology, and Operations
- Manage content and updates for the TRS website and mobile app and serve as a liaison with technology vendors.
- Support data management, system integrations, troubleshooting, and technology improvements.
- Manage special projects and organizational initiatives from planning through completion.
- Develop timelines, workflows, procedures, and tracking systems to improve efficiency and ensure deadlines are met.
- Assume additional responsibilities as experience and organizational needs develop.
Qualifications Required
- At least seven years of association or nonprofit management experience, preferably with a medical or healthcare society.
- Experience working in a small-staff environment with responsibility for multiple functional areas.
- Exceptional organizational, project-management, and attention-to-detail skills.
- Demonstrated ability to work independently, exercise sound judgment, and manage changing priorities.
- Excellent written, verbal, customer-service, and relationship-management skills.
- Experience supporting members, boards, committees, or volunteer leaders.
- Proficiency with membership databases, websites, digital platforms, and Microsoft Office applications.
Preferred
- Ten or more years of association management experience.
- Experience with meetings, exhibits, continuing education, sponsorships, or volunteer leadership.
- Experience with PAC administration, fundraising, advocacy, government affairs, or nonprofit financial management.
- Experience improving processes and managing vendors or technology platforms.
- Certified Association Executive credential or interest in association-management professional development.
Work Schedule and Travel
This is an hourly position averaging 30 hours per week with a mutually agreed-upon, consistent schedule. Work is generally performed during regular business hours, with flexibility in determining the specific schedule.
Workload may increase during peak periods, particularly before major TRS meetings. Occasional evening and weekend work is required. Travel within Texas is required for two in-person meetings annually, with limited additional travel as needed.
About TRS
The Texas Radiological Society is a statewide professional association representing radiologists, radiation oncologists, medical physicists, residents, and others working in radiology throughout Texas. As the Texas chapter of the American College of Radiology, TRS supports its members through education, advocacy, professional development, and opportunities for engagement and leadership.
