The
International Society for Heart and Lung Transplantation (ISHLT) is seeking a Publications Manager to join our team.
(Chicago and nationwide search.)
In this role, you will oversee the day-to-day coordination and advancement of ISHLT’s journal portfolio and the development and dissemination of publications-related content across social media, email, newsletters, short-form video, and the ISHLT website. The position serves as the primary staff liaison to editorial teams and publishing partners, manages key editorial and content-development workflows, and leads initiatives that expand the visibility, reach, and engagement of ISHLT publications across multiple channels.
ISHLT is the world’s largest organization dedicated to improving care for patients with advanced heart or lung disease through transplantation, mechanical support, and innovative therapies. Our international members represent more than 15 medical, scientific, and allied health disciplines. Together, we advance global, multidisciplinary education, research, and advocacy. We are a dynamic, growing, financially stable organization. For more information, visit
www.ishlt.org.
We are a small, collaborative team where every role is meaningful and mission-driven. We take pride in providing a high level of service to ISHLT members and partners worldwide.
Duties and Responsibilities include the following. Other duties may be assigned.
Journal and Editorial Support
- Serve as the staff liaison for the Society’s Editorial Boards
- Facilitate communication between volunteer editors, publishing partners, and staff
- Coordinate meetings, agendas, minutes, follow-up actions, and maintain committee records
- Maintain editorial calendars, operational workflows, and internal and external documentation
- Oversee key initiatives such as calls for papers, special issues, and other editorial projects
- Oversee volunteer recruiting and onboarding initiatives
- Track and analyze key publishing metrics, prepare reports for the Director of Marketing and Communications and editorial teams, recommend improvements, and support their implementation
Content Strategy and Engagement
- Inform and support implementation of communications strategy and content calendar, and monitor metrics
- Oversee the curation, development, and dissemination of podcasts
- Manage the publication of the Society’s “Journal Watch” initiative
- Identify and recommend pathways for dissemination of content generated by ISHLT working groups
- In collaboration with marketing and communications team, execute content creation across multiple channels, including social media, short-form video, email marketing, newsletters and website content
- Monitor developments in scholarly publishing, scientific communications, open access, artificial intelligence, and emerging content formats, and recommend approaches to increase the visibility and engagement of ISHLT publications
- Monitor performance and metrics, prepare reports, and implement data-driven improvements
Society Communications and Publishing Support
- Develop member communications related to Journal and other Society publications
- Identify the appropriate messaging and pathways for promoting and disseminating Society documents and statements
- Support inclusion of publications programs and leaders in Society meetings, conferences, and webinars
- Oversee webpages related to ISHLT publications and Journals
- Work with internal and external subject matter experts to strengthen the Society’s communications and content development
- Identify and advance opportunities to highlight member and volunteer achievements
- Maintain social media schedule/project plan, including collaboratively drafting and posting social media content
Supervisory Responsibilities
Qualifications
- Excellent verbal, analytical, listening, and presentation skills
- Strong project management skills, with the ability to coordinate multiple editorial and content workstreams simultaneously
- Ability to adjust writing style to target audiences (scientific/clinical audiences, members, general public) while following style guide standards
- Highly organized, detail-oriented, and self-motivated, with the ability to manage competing deadlines
- Comfort working with volunteer leadership and committees, including scheduling, agenda-setting, and follow-up on action items
- Excellent interpersonal and relationship-building skills; ability to serve as a liaison between editorial teams, publishing partners, and Society staff
- Ability to interpret publishing metrics and other performance data to inform recommendations
- Provide excellent service and teamwork with staff, members, and volunteer leaders
- Work both independently and with a team
- Make objective decisions using sound judgment
- Must be able to work under tight time constraints and extended hours as required
- Ability to travel 1–2 times per year
Education/Experience
- Bachelor’s degree in communications, journalism, publishing, marketing, or a related field
- Minimum of three to five years’ of progressively responsible experience in publishing, editorial operations, scholarly/medical journals, and/or marketing and communications
- Experience working with academic, scientific, or medical journals, editorial boards, or peer-review processes preferred
- Nonprofit/member-based or association experience preferred
Computer Skills
- Proficient in MS Office, web applications, and digital platform technologies
- Experience with content management systems
- Experience using social media platforms
- Familiarity with journal/manuscript management systems (e.g., Editorial Manager), podcast production/editing tools and basic graphic design skills (Adobe Photoshop or similar) desired
Work Location
We welcome applicants from across the United States who are able to work remotely. Candidates based in the Chicago area may work remotely or a hybrid schedule from our downtown Chicago office.
Compensation & Benefits
In addition to a competitive salary, ISHLT offers a comprehensive benefits package, including employer-subsidized health insurance (90–100% of individual premiums), employee-paid dental and vision insurance, company-paid short- and long-term disability and basic life insurance, optional supplemental insurance, flexible Spending Account (FSA) and Health Savings Account (HSA) options, a 401(k) with employer match, 12 paid holidays and 20 PTO days for new employees, paid parental leave, an Employee Assistance Program and additional wellness resources.
To Apply
Submit your resume and cover letter through this job platform. Please include your desired salary range and tell us why you're interested in this opportunity and why ISHLT is a great fit for your talents, experience, and career goals. Applicants must be authorized to work in the United States without employer sponsorship.
ISHLT is an equal opportunity employer. We value diversity, equity, and inclusion and welcome applicants from all backgrounds and experiences. All qualified applicants will receive consideration for employment without regard to age, color, creed, disability, gender, gender expression, place of origin, sexual orientation, protected veteran status, or any other characteristic protected by law.
