Department: Editorial & Content Operations
Reports to: Content Strategy & Operations Manager
Position Level: Junior / Early Career
Employment Type: To be determined
Location: Remote
Position Overview
Resident Magazine is seeking a highly organized, detail-oriented Editorial Coordinator to support daily content production and publishing operations across its digital platforms.
This role is responsible for coordinating incoming editorial submissions, maintaining publishing schedules, preparing content for publication, and ensuring that established editorial workflows are followed consistently.
The ideal candidate is a proactive communicator who thrives in a fast-paced digital publishing environment, enjoys working with writers and content teams, and can manage multiple assignments with accuracy and efficiency.
Key Responsibilities
1. Editorial Intake & Coordination
- Monitor designated editorial inboxes and organize incoming press releases, pitches, contributor submissions, and other content.
- Categorize submissions according to established editorial guidelines and content priorities.
- Route submissions and inquiries to appropriate team members.
- Track submission statuses, outstanding materials, and follow-up requirements.
- Maintain organized records of incoming and assigned content.
2. Content Production & Publishing
- Upload, format, and schedule articles using Resident's content management system
- Prepare headlines, excerpts, metadata, tags, categories, and image captions according to established standards.
- Verify links, formatting, image credits, and other publication requirements.
- Apply appropriate sponsored-content labels and disclosures as directed.
- Conduct routine quality assurance checks before and after publication.
- Assist in maintaining consistent daily publishing output.
3. Editorial Calendar & Workflow Management
- Maintain and update the editorial production calendar.
- Track assignments, deadlines, approvals, and scheduled publication dates.
- Follow up with contributors and internal team members regarding outstanding deliverables.
- Flag production delays, missing materials, and workflow bottlenecks to the manager.
- Keep editorial tracking documents accurate and current.
4. Contributor & Content Support
- Coordinate routine communications with freelance writers, contributors, and public relations contacts.
- Distribute approved assignment briefs, editorial guidelines, and submission requirements.
- Track contributor submissions, revisions, agreements, and required materials.
- Organize editorial assets, including photographs, contributor biographies, and supporting documentation.
- Assist with maintaining contributor records and contact information.
5. Cross-Departmental Production Support
- Coordinate approved editorial deliverables with sales, social media, and other internal teams.
- Track the production status of sponsored content and partnership-related assignments.
- Ensure that publication links and completed deliverables are shared with relevant stakeholders.
- Support content distribution by providing article links, summaries, and approved assets to the social media team.
6. Administrative & Reporting Support
- Maintain editorial files, shared folders, trackers, and production documentation.
- Compile basic production reports, including published article counts, pending assignments, and outstanding deadlines.
- Identify recurring operational issues and communicate them to the manager.
- Assist with implementing improvements to established editorial processes.
Qualifications
Required
- Strong organizational skills and attention to detail.
- Excellent written and verbal communication skills.
- Ability to manage multiple tasks and meet deadlines.
- Familiarity with digital publishing, content management systems, or online editorial workflows.
- Proficiency with Google Workspace or comparable productivity tools.
- Ability to follow editorial guidelines and established procedures independently.
- Comfortable using AI-assisted productivity tools within established editorial policies.
Preferred
- Bachelor's degree in Journalism, Communications, English, Marketing, or a related field, or equivalent experience.
- 1–2 years of experience in editorial support, digital publishing, content coordination, or a related role.
- Experience with Quintype, WordPress, or a similar CMS.
- Basic understanding of SEO, metadata, and digital content formatting.
- Familiarity with luxury lifestyle, travel, hospitality, real estate, or consumer publications.
Role Scope
The Editorial Coordinator is an execution-focused position operating under the direction of the Content Strategy & Operations Manager.
The position supports established editorial priorities and workflows but does not carry primary responsibility for content strategy, editorial policy, budget management, revenue development, personnel management, or final editorial decision-making.
