Talent Management Assistant

PRE.VEYOR • Full-time • New York City Metropolitan Area, US • 1m ago

PRE.VEYOR: Talent Management Assistant in NYC

PRE.VEYOR works across all verticals of the entertainment industry including TV, digital and music handling management, Marketing, PR, TV/film/digital development, DJ bookings, endorsements and consulting for clients such as Brendan Fallis, Hannah Bronfman, Heron Preston, Mrs. Dow Jones and Remi Bader, among others.

Job Description:

This position will be responsible for assisting one of the Partners at PRE.VEYOR. The ideal candidate will have excellent communication skills and be able to prioritize and multi-task efficiently in a fast-paced, demanding and ever-changing environment.

· Maintaining and coordinating busy schedules for Partner

· Acting as a key point of contact for all third parties, filtering information as necessary to the Partner

· Efficient daily communication and information flow with talent ensuring confidentiality and discretion at all times

· Responsive and informative client/industry interaction via phone and e-mail

· Preparing talent contracts

· International diary management across multiple time zones including complex schedules – promotional, travel bookings, visas, accommodations, re-location and itineraries

· Booking or coordinating complex travel arrangements and creating detailed travel itineraries (air, hotel & ground transportation)

· Coordinating wardrobe, hair and make-up for client events and appearances

· Liaising Accounting Team, preparing invoice reports, following up on pending payments

· Work closely with Partner to project manage and execute partnerships with talent from post-contract phase through campaign completion, including scheduling calls/shoot dates, coordinating content calendars, overseeing shipments and arranging preview and live dates

· Input all campaign details into tracker system as necessary

· Prepare and submit proposals decks in a timely and efficient manner

· Ongoing maintenance and updating of industry contacts, event calendar and newsletter

· Ensuring bios & press kits are current

· Compiling data for reports, creating presentations, writing social media recaps & reports

· Covering client events (DJ gigs, photo shoots, appearances, etc.)

· Assisting with planning and implementation of promotional/social media plans, press, marketing, touring, etc.

Required Experience:

· 1-2 years of administrative assistant experience in a related field (i.e. Talent Agency and/or Management, PR, Marketing)

· Strong written, verbal, and visual presentation communication skills

· Excellent interpersonal skills; ability to interact with all personality types and behaviors; flexibility and adaptability

· Ability to work efficiently in a fast-paced environment with a high-volume email/workload