About G&T:
Gardiner & Theobald is an independent global consultancy offering a range of services to the construction and property industry, including project, cost, and construction management. We work with clients worldwide, finding solutions that exceed expectations and add value to projects.
Our beginnings can be traced back to London in 1835, when the practice was founded. With 180 years of history and heritage, we are proud to remain an independent consultancy. Gardiner and Theobald LLC, headquartered in New York City, operates across the U.S with offices in Los Angeles, San Francisco, San Diego, Austin, Dallas, Tampa, Miami, Massachusetts, and Chicago. With a commitment to independence, we have retained our consultancy status while delivering innovative solutions that add substantial value to high-profile projects. In North America, Gardiner & Theobald LLC has a proven track record spanning over 25 years and has overseen projects exceeding a combined value of $35 billion.
About the Role:
We’re looking for a detail-oriented and proactive Communications Coordinator to support our marketing and business development efforts through compelling content and materials. Reporting to the Director of Strategy, you’ll contribute to content production across newsletters, sector campaigns, and external communications, while helping manage website updates, social media, and the editorial calendar. You’ll assist with conference submissions, speaking opportunities, and event coordination, and support business development initiatives through outreach, pitch content, case studies, and marketing materials, working collaboratively across teams to deliver high-quality, deadline-driven work.
About the Candidate:
Gardiner & Theobald is actively looking to welcome a communications coordinator to our team. Our ideal candidate:
Has transferable experience but is eager to continue learning and growing their skill set within the industry. Is equipped with strong problem-solving skills to work independently, but recognizes when it’s necessary to ask for help. Has a forward-thinking mindset and naturally takes on additional responsibilities. Has strong core values and is interested in working for a value-driven organization.
If this sounds like you, and you believe you’d be a good fit, we strongly encourage you to apply!
Key Responsibilities:
- Content production for our newsletter, sector campaigns, and external communications – lead drafting and coordinating content that highlights projects, insights, and firm updates, ensuring consistency in voice and messaging
- Manage and update website content through CMS platforms, oversee social media channels, and maintain the editorial calendar to support timely, strategic communications
- Identify and track conference opportunities, prepare submissions and materials, and support event planning and logistics
- Contribute to outreach, pitch narratives, helping to clearly showcase sector-specific value propositions
- Develop project case studies and collateral that showcase client outcomes and firm expertise
- Help track opportunities, maintain databases, support reporting, and help manage multiple deadlines and priorities across the Strategy & Marketing team
Knowledge, Skills, and Experience:
- Bachelor's degree in marketing, communications, or related field
- 3–5 years in marketing, communications, or related field
- Exceptional writing and editing skills
- Experience with CMS platforms, email marketing tools, and social media
- Experience in and familiar using Adobe InDesign
- Strong organizational skills, multiple deadline management
- AEC or professional services background a plus, not required
- Familiarity with the built proposal or pursuit process is a plus, but not required
Physical Requirements:
- Be in the office 3-4 times per week
Core Competencies:
- Plans and Aligns- Planning and prioritising work to meet commitments aligned with the organisation's goals
- Optimize Work Processes- Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement
- Ensures Accountability- Holding self and others accountable to meet commitments
- Instils Trust- Gaining the confidence and trust of others through honesty, integrity, and authenticity
- Communicates Effectively- Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences
