At Haynes and Boone, our people are the driving force behind our success. Because we value the role every individual plays in how we deliver exceptional legal services, we hire people who will contribute to our professional reputation, enhance client relationships and share in our success.
Haynes and Boone’s Dallas-North office serves clients throughout the Dallas-Fort Worth metroplex, nationally and internationally. Our office includes a large group of the firm's intellectual property and patent professionals, along with corporate, security, and technology law professionals. Our team members handle complex patent trial matters, including
inter partes review proceedings before the U.S. Patent and Trademark Office, and many of our attorneys are nationally recognized in this area of law. Our Dallas-North lawyers also counsel clients in patent strategy, patent prosecution and portfolio management, licensing, and litigation. Our lawyers are recognized in publications such as the 2021 edition of
The Best Lawyers in America (Woodward/White, Inc.) We are committed to having an inclusive workforce that reflects our communities, and we seek highly motivated lawyers and staff who value our culture of respect and teamwork. The new Dallas-North office is located in a mixed-use building with access to retail, restaurants and apartments at Legacy West in Plano – home to several national and global corporations.
The Human Resources Coordinator plays a critical role in delivering high-quality administrative and operational support across the HR function. This non-exempt position serves as a central point of coordination for HR processes, communications, and administrative workflows, ensuring efficiency, accuracy, and a high level of service to attorneys, staff professionals, and firm leadership.
The role combines traditional HR coordination responsibilities with administrative support, requiring strong organizational discipline, discretion, and the ability to manage multiple priorities in a fast-paced professional environment.
Essential Duties
HR Operations and Administrative Support
- Serve as the primary administrator for day-to-day HR operations, ensuring timely and accurate execution of processes and requests.
- Manage the HR inbox, triaging and responding to general inquiries or routing to appropriate HR team members.
- Maintain and update employee records within Workday, ensuring data integrity and confidentiality.
- Coordinate background check processes, including initiation, tracking, and communication with candidates, vendors, and hiring managers.
- Process and manage verifications of employment (VOEs) in a timely and compliant manner.
- Assist with onboarding logistics, including preparation of materials, scheduling, and coordination with internal stakeholders.
Communications and Content Management
- Draft, edit, and distribute HR communications, including the firm newsletter, announcements, and internal updates.
- Maintain and update HR content on the firm’s intranet/HR portal, ensuring information is accurate and current.
- Support the development and formatting of HR presentations for leadership, including SALT and executive meetings.
- Ensure consistent messaging aligned with firm standards and tone.
Programs and Employee Experience
- Coordinate staff appreciation initiatives, recognition programs, and tenure-based service awards.
- Manage logistics for employee engagement activities and HR-led events.
- Track employee milestones and ensure timely delivery of recognition and gifts.
Organizational and Administrative Support
- Maintain and regularly update organizational charts using tools such as Excel and Smartsheet.
- Assist in preparing standard HR reports and supporting documentation for leadership review.
- Ensure alignment of organizational data across systems and reporting outputs.
- Prepare and submit expense reports for the Chief Talent Officer (CTO) and HR leadership team.
- Track and reconcile expenses in accordance with firm policies.
- Provide administrative coordination for HR leadership meetings and initiatives.
- Assist in managing partnership agreements and vendor documentation, ensuring proper recordkeeping and renewals.
- Serve as a liaison with external vendors (i.e., background check providers), ensuring smooth communication and issue resolution.
Reporting Relationship
The Human Resources Coordinator reports directly to the Manager of Staff Learning and Development.
Subordinate staff: N/A
Qualifications
Knowledge/Experience
- 2+ years of experience in HR coordination, HR administration, or professional services environment; law firm experience is preferred.
- 2+ years of experience with HRIS systems, preferably Workday.
- Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word).
- Experience with reporting tools, organizational charting, and presentation development.
Skills
- Execution and Attention to Detail: High level of accuracy in administrative and data management tasks.
- Discretion and Judgment: Ability to handle confidential information with professionalism.
- Communication Skills: Strong written and verbal communication with a polished, professional tone.
- Organization and Prioritization: Ability to manage multiple deadlines and competing priorities.
- Client Service Orientation: Commitment to delivering responsive, high-quality support to internal stakeholders.
Education
Bachelors’ degree in Human Resources, Business Administration, or related field preferred.
Physical Demands
Must be able to move around the office up to 15% of the time to make copies, fax, file, etc. Remains stationary at least 85% of the time. This position operates computers and other office productivity machines (e.g., fax machine, copier, printer, etc.) on a regular basis. Occasionally required to move documents or files weighing up to 15 lbs. This position requires constant communication and exchange of information with the Firm attorneys, clients, and staff. This position must be able to inspect and observe information on a computer screen at least 80% of the time.
Working Conditions
Office environment; 4:1 hybrid schedule.
