Candidates should apply using the link below.
https://pacificachristianhigh.bamboohr.com/careers/178
The Admissions Associate at Pacifica Christian High School plays a critical role in advancing the school’s mission by supporting the admissions team in both operational and relational capacities. This dual-role position ensures the admissions office runs efficiently while also serving as a compelling representative of the school to prospective families, students, and community partners. The ideal candidate is highly organized, detail-oriented, relationally driven, and passionate about Christian education.
Reports to: Director of Admissions
Employment Classification: Full-Time Staff, Exempt
Essential Expectations
- Enthusiastic embrace of Pacifica Christian High School’s mission and values
- Maturity in Christian faith, thought, and character
- Maintain professional standards of dress, punctuality, and communication
- Represent the school with professionalism, hospitality, and discretion
- Respect and uphold confidentiality regarding student, family, and school information
- Collaborate effectively with colleagues, students, and families
- Participate in professional development aligned with strategic school objectives
- Model behavior consistent with the moral and community standards of the school
Key Responsibilities
Admissions Operations (50%)
- Schedule and coordinate tours, interviews, and student shadow days
- Organize and execute admissions events such as Open Houses, Preview Days, and Accepted Student Receptions
- Collect and manage application materials, maintain accurate records, and communicate with families about application status
- Operate and maintain Finalsite (or similar enrollment management systems) for data entry, tracking, and reporting
- Generate weekly application and inquiry reports for internal stakeholders
- Collaborate with the Director of Admissions to improve operational workflows and ensure timely follow-up with prospective families
- Work with the marketing team to create admissions content. Knowledge of Canva and/or Adobe Illustrator is preferred.
Family Engagement & Outreach (50%)
- Meet with prospective students and families, providing a welcoming and informative introduction to Pacifica
- Represent the school at admissions fairs, middle school visits, and community events
- Build meaningful relationships with applicant families through consistent, authentic communication
- Help lead campus tours and facilitate engaging student shadow experiences
- Serve as a knowledgeable ambassador of the Pacifica mission, curriculum, culture, and distinctives
- Work alongside faculty and students to create a warm and compelling experience for all visitors
Events Required
- Admissions Events
- Open Houses
- Coffees
- The Gathering
- The Accepted Student Reception
- Evening School Visits
- High Fairs & Middle School Visits
- Advancement Events
- The Annual Gala
- Minchin/Philosophy Center Events
- School Events
- All School Retreat
- Graduation
- Dedication Service
- Back To School Night
- Homecoming
- Triple MMM
- Summer Staff Retreat
- Spring Staff Retreat
Qualifications
Operational Strengths:
- Highly detail-oriented and organized
- Proven ability to manage multiple tasks and deadlines efficiently
- Proficient with admissions or CRM platforms (experience with Finalsite a plus)
- Strong written communication skills and database management ability (Microsoft Excel)
- Proficiency in Canva for designing presentations, flyers, and email newsletter content to enhance our marketing efforts - preferred.
Relational Strengths:
- Excellent interpersonal and verbal communication skills
- Warm, confident, and professional presence with both adults and students
- Ability to cultivate strong relationships with families and act as a trusted guide through the admissions process
- Dynamic personality that draws others in and reflects the school’s core values
- Mature in Christian faith and a consistent member of a church community.
This is a mission-driven role for someone who thrives in both detail-rich environments and face-to-face engagement, and who finds deep purpose in helping students and families discover the life-changing value of a Pacifica education.
