Role: Proposal/Marketing Coordinator
MJA is seeking a collaborative and creative Proposal/Marketing Coordinator. This role pairs proposal work (identifying opportunities, developing submissions, and managing deadlines) with a strong creative component supporting the company's social media, website, newsletter, and marketing materials.
About the Firm
Melissa Johnson Associates, Inc. (MJA) is a WBE/DBE/SBE-certified public relations and communications firm specializing in community outreach and stakeholder engagement for public-sector projects. We help government agencies and their consultants work effectively with stakeholders and the public, with a focus on inclusive, innovative, and community-driven engagement strategies.
Our success is rooted in our reputation for excellence, our demand for innovation, and our commitment to social responsibility. MJA’s portfolio includes some of the most high-profile public projects in New York City, New Jersey, upstate New York, Connecticut, and Pennsylvania. We engage communities across all phases of transportation, transit, mobility, economic development, housing, and resiliency projects, navigating sensitive issues with skill and care.
Responsibilities
- Assist with identifying procurement opportunities and supporting the go/no-go decision process
- Attend pre-proposal meetings both virtually and in person
- Prepare proposal submission documents, forms, written content, and graphic design/layout, collaborating with the executive team on proposal development
- Manage proposal deadlines, submissions, and win/loss records
- Maintain the firm’s library of proposal materials, including resumes, project descriptions, and reusable boilerplate
- Support the executive team at conferences and industry events
- Maintain and update the company website, keeping content current, accurate, and on-brand
- Produce the company newsletter for electronic distribution
- Design marketing collateral, including brochures, business cards, capability statements, advertisements, and event materials, ensuring brand consistency
- Manage the company’s social media presence
- Support graphic design needs for marketing communications and for our project management team
- Support digital marketing and digital engagement efforts
Preferred Qualifications & Skills
- Bachelor’s degree in Business, Marketing, Communications, or a related field
- 1–3 years supporting business development and marketing efforts, preferably in the A/E/C (architecture/engineering/construction) industry
- Excellent written and verbal communication skills
- Strong organizational and project management skills, with the ability to manage multiple proposals and tight deadlines simultaneously
- Experienced graphic designer; proficiency with Adobe Creative Suite (InDesign, Photoshop, Illustrator)
- Proficiency with Microsoft Office, Dropbox, and Smartsheet; familiarity with SharePoint
- Experience managing website content (e.g. Wordpress or Squarespace) and email/newsletter platforms (e.g., Mailchimp or Constant Contact)
- Experience with social media, digital marketing, and digital engagement
- Detail oriented with the ability to work both collaboratively and independently
- Familiarity with public-sector or government RFP processes preferred
Benefits
- Competitive salary based on experience
- Group medical, dental, and vision insurance
- Flexible spending account
- 401(k) with company match
- Company-paid short-term disability, long-term disability, life insurance, and AD&D insurance
- Optional pre-tax commuter benefits
- Optional employee-paid supplemental life insurance
- Lifestyle allowance to support personal well-being
- Professional development opportunities
Work Environment
This is a hybrid role. The candidate will work at either MJA’s NYC office (Lower Manhattan) or New Jersey office (Monmouth County), with flexibility for some remote work. Work location will depend on meeting, event, and proposal schedules, as well as current workload and collaboration needs.
Salary Range
$65,000–$75,000 annually, based on experience.
Applicants
Please send a resume, letter of interest, and work samples to Rick Fogarty at rfogarty@melissajohnsonassociates.com. Selected candidates may be asked to perform a simple job-related task as part of the interview process. The Proposal/Marketing Coordinator role is an at-will position. Melissa Johnson Associates, Inc. is an equal opportunity employer.
